DCAA-compliant time tracking, leave management, PO and CLIN ceilings, indirect rate tracking, and native sync with Xero or QuickBooks Online — without the complexity of Costpoint or the cost of Unanet.
Purpose-built tools for subcontractors in federal government contracting.
Daily entry, task-level charging, certification on submit, correction workflow with reasons, and an immutable audit log of every change.
Configurable leave types, entitlements, and accruals. Self-serve requests, supervisor approvals, balance reports, and a shared team calendar.
Track POs from primes with CLINs, period of performance, and per-CLIN hours ceilings. Block, warn, or skip enforcement per project. FIFO allocation across rate-escalation mods. Duplicate POs and line items in one click.
Real-time funding consumption by contract, PO, or CLIN. Know exactly where you stand against every ceiling.
Configure cost pools (Fringe, Overhead, G&A, B&P). Map GL accounts from your accounting ledger. See actual vs provisional rates in real time.
Native OAuth2 sync with Xero or QuickBooks Online. Chart of accounts, GL mapping, project tracking categories, and actuals pulled straight into financial reports.
Monthly invoices per PO with cumulative tracking against funded amounts. Hourly, daily, weekly, and monthly billing per CLIN.
Revenue, utilization, gross margin, leave coverage, and compliance metrics at a glance, with per-employee drill-down.
Utilization trends, PO assignments, hours by LCAT, and date-ranged cost rates with full history — all on one page per employee.
Submit, approve, reject, and request corrections with a documented reason. Admins can act on behalf of any user when needed, with every action audited.
In-app notification bell plus per-org email controls for daily reminders, period-end reminders, approvals, corrections, and rejections.
One person, many hats. Combine Employee, Supervisor, Project Manager, Admin, Auditor, and Invoicer roles. Scoped data for supervisors and PMs.
No implementation fees. No annual contracts. Cancel anytime.
Purpose-built for subcontractors. No bloat, no enterprise tax.
| Feature | TIMECAPTAIN | Unanet | Costpoint |
|---|---|---|---|
| Starting Price | $15/user/mo | ~$30-50/user/mo | ~$50-100/user/mo |
| Setup Time | Hours | Weeks | Months |
| Modern UI | Tailwind/Hotwire | Dated | Legacy |
| Semi-Monthly Timesheets | |||
| PO Management | |||
| Indirect Rate Tracking | |||
| Xero & QuickBooks | Both native | Limited | No |
| Built for Subs | Primary Focus | Secondary | Secondary |
| DCAA Compliant | |||
| Open Source | Coming Soon | No | No |
| Implementation Cost | $0 | $10K-50K | $50K-200K |
| Contract Required | No | Annual | Annual |
"We switched from Unanet and saved 60% while getting better visibility into our indirect rates."
— Small Business GovCon CEO
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